How to Use Outlook’s “My Templates” Add-in For Quick Text Entry

Pretty much all people who makes use of email at get the job done sorts the similar phrases multiple times a day. Save time by employing “My Templates,” Microsoft Outlook’s increase-in for 1-click on textual content entry, to retail outlet and insert phrases of your choice.

“My Templates” is a uncomplicated but helpful instrument for storing phrases and letting you include them into an e-mail with a solitary simply click. It is an Outlook include-in, but it is put in automatically in each the Outlook client and the Outlook web application as extensive as your e-mail account takes advantage of a Microsoft Trade server. This contains Outlook.com and M365/O365 subscriptions.

The textual content you insert to “My Templates” is synced instantly involving the Microsoft Outlook customer and the Outlook net application, and the device performs identically in both. The approach to open “My Templates” is marginally distinct in the consumer and world-wide-web application, but once it is open, it performs the exact same way.

How to Open up “My Templates” in the Outlook Desktop Shopper

Open a new electronic mail in the Microsoft Outlook desktop software (or reply to or ahead an present information,) and in the “Message” tab, click on “View Templates.”

The “My Templates” panel will open on the ideal-hand facet of the electronic mail.

How to Open up My Templates in the Outlook Net Application

Open a new e mail in the Microsoft Outlook world-wide-web application (or reply to or forward an current message), click on the 3-dot menu icon at the bottom of the electronic mail, and pick “My Templates” from the menu.

The “My Templates” panel will open on the appropriate-hand side of the e mail.

How to Use “My Templates” in Microsoft Outlook

From this place onwards, we’ll use Outlook’s desktop customer to display how “My Templates” performs, but it is exactly the same in the world wide web application.

“My Templates” will come with a few preconfigured phrases out of the box that might be practical for you, but let’s insert our very own. To do this, simply click “Template.”

Enter a title for the phrase, the phrase alone, and click “Save.”

The template will promptly be out there.

To use it, make guaranteed your cursor is in the overall body of an e mail and simply click the phrase to include it to the e-mail.

It definitely is that straightforward. To edit or delete a template phrase, hover more than it with your mouse or touchpad cursor to screen the “Delete” and “Edit” options.

There is no formatting obtainable in “My Templates” except the capability to use Ctrl+B (Cmd+B on Mac) for daring, Ctrl+I (Cmd+I on Mac) for italics, and Ctrl+U (Cmd+U on Mac) for underlining, so no changing the font or color or including hyperlinks, but that is what comprehensive e-mail templates are for.