How to Stop Microsoft Outlook from Saving Sent Emails

Clearing out your Despatched Objects folder in Microsoft Outlook commonly implies either deleting all the emails or moving them into an archive. Whichever you choose, here’s how to automate the procedure by both not conserving sent e-mails or conserving them into a distinct folder rather.

When you ship an e-mail, Outlook sends the authentic e mail to the recipient and outlets a duplicate of that e mail in the Despatched Products folder. This default habits tends to make ideal sense and will probably never ever improve, but that doesn’t suggest you’re stuck with it.

Outlook lets you turn this off so that it doesn’t keep a copy of your sent email messages in the Despatched Items folder. If you ordinarily delete almost everything in your Sent Objects then this is all you want.

To quickly shift things into a folder other than Despatched Products, you end Outlook storing a copy to your Despatched Objects, and build a rule that sends a copy of all email messages you send to the folder of your option alternatively.

We’re interested in undertaking this as a default for all e-mail, but you can do this as a a person-off for an personal e mail. In your Outlook application, open the “Options” tab and simply click “Save Sent Product To,” which will give you the choice to specify a individual folder or not to help save the despatched e mail at all.

But we cannot consider of numerous predicaments exactly where you’d want to do this. And if you did, it would be simpler to just delete or shift the e-mail from Sent Merchandise in its place. Nonetheless, if you want to do this automatically for all e-mail, here’s how.

How to End Saving Despatched Emails

To prevent Microsoft Outlook from saving a duplicate of your sent e-mails, open up File > Possibilities.

In the “Mail” tab, scroll down to the “Save Messages” section and uncheck “Save copies of messages in the Despatched Goods folder.”

Now click on “OK” in the bottom-right of the “Options” window.

If you just want Outlook to stop preserving sent e-mails, this is all you require to do.

If you want the e mail shopper to conserve your sent e-mails to another folder, you need to have to build a rule to explain to it to do that.

How to Help you save Despatched E-mails to a Distinctive Folder

In Microsoft Outlook, click on Property > Procedures > Regulate Principles & Alerts.

Now find the “New Rule” button.

In the Guidelines Wizard window that opens, click “Apply rule on messages I send” and then select the “Next” button.

The upcoming panel is “Which ailment(s) you want to look at?” As we want this rule to outcome all sent email messages, never examine any circumstances, just click on “Next.” A dialogue will show up asking you to confirm that this rule will have an effect on all email messages you mail. Simply click “Yes.”

Choose the “move a copy to the specified folder” choice and pick out the underlined textual content to decide on the folder.

In the folder checklist that appears, pick the folder you want your sent emails saved to and then click “OK.”

Now pick the “Next” button.

Simply click “Next” once again, give your rule a name on the remaining monitor, and then pick “Finish.”

From now on, all e-mails you ship will help you save into the folder you chose rather of Despatched Objects.

This rule will only do the job when you deliver e-mail via the Microsoft Outlook desktop customer. When you deliver e-mails by way of the Outlook web application, they will go on to save into the Despatched Items folder. There’s no equivalent way to develop a rule for despatched mail in the Outlook web app.