If you want to retrieve a one electronic mail from a backup file, importing that whole file of email messages into Outlook is time-consuming overkill. Here’s how to open a PST file in Microsoft Outlook and search the contents, no importing desired.
Backing up your emails to a PST file is a very good way of developing a very long-phrase electronic mail archive and conserving space in your electronic mail account. But one particular possible downside is that it’s not apparent how to access an person e-mail in a PST file with no importing the total file.
Luckily, Outlook lets you open up a PST file devoid of importing it, so you can browse the contents as if it is just a folder. You can examine the messages, copy or move them into your account, delete, reply to, forward, create a activity or conference, and everything else you can do with regular email messages.
Initially, open the Microsoft Workplace application, simply click “File” and then select Open & Export > Open Outlook Details File.
Search to the PST file you want to open and click on “OK.”
The PST will look at the base of the navigation pane as “Outlook Facts File.”
Browse the folders in the PST like any other folder in Outlook. You can depart the file open as very long as you want, even if you near and reopen Outlook. This tends to make backup files quite useful for reducing the amount of e mail in your inbox because the messages in the PST file only exist in that file, not your online account.
What’s the Big difference Amongst Outlook’s PST and OST Data files?
If you have many PST documents open up, or if you want to remind you what the file is, you can adjust its name from the default “Outlook Facts File” to anything more meaningful
Right-click on “Outlook Data File” and pick “Data File Properties” from the menu.
Simply click the “Advanced” button.
Adjust the “Name” field to a additional significant title.
This will not rename the PST file, just the name that is exhibited in Outlook.
You can also password safeguard your PST file by clicking “Change Password.”
This will open up the “Change Password” dialogue window exactly where you can increase a password. That way, no just one can open the file with no your password.
We’ll give the regular caveat in this article: If you shed the password, you’ll eliminate access to the contents of the PST, so make sure you maintain your password someplace safe and sound, like a password supervisor.
Click “OK” in the “Change Password” dialogue…
…and then “OK” on the subsequent two panels.
The “Outlook Info File” will now be termed whichever you renamed it to.
If you really don’t want to see the PST file any longer, eliminating it is just as quick as including it. Appropriate-simply click the file name and then pick out “Close [Folder Name].”
Microsoft Outlook will recall if you altered the title, so if you close the PST and reopen it yet again in the potential, it will be displayed as the name you altered it to relatively than “Outlook Details File.”