When you have channel and message notifications flashing in Microsoft Teams, it’s difficult to know which are a precedence. Mark your message as Vital or Urgent so your teammates know to shell out awareness to it.
Staying capable to deliver immediate messages to persons and chat with them in channels within just Microsoft Teams is a double-edged sword. Absolutely sure, it is fantastic to be ready to get in touch with an personal or a team anytime you will need to, but the draw back is that everyone else can make contact with you, as well.
This qualified prospects to a popular challenge: notification bloat. If you have multiple chat and channel notifications, how do you know which is a priority at a look? And how do your teammates know when a information from you is genuinely essential, or just an update on your fantasy soccer group?
The solution to these queries is that you don’t. But Teams would make it easy to mark a concept as either Important or Urgent with a corresponding icon so you can connect the priority of the concept.
Essential messages will have a crimson exclamation mark.
Urgent messages will have a red bell.
Never use these options much too generally, or folks will dismiss them—after all, if anything you send out is marked as Significant or Urgent, then they’ll commence to grow to be just a different concept. But made use of sparingly, these can actually enable team customers prioritize messages.
As a reminder, messages to a channel can be marked as Important, messages in chat (direct messages or DMs) can be marked as Crucial or Urgent.
How to Mark Channel Messages as Essential
Marking a channel concept as critical is really easy. Following opening the Microsoft Groups software, click on the “Format” alternative beneath a new message, pick out the a few-dot menu icon on the right-hand side, and pick out “Mark As Important” from the menu.
If you have a widescreen keep track of, the choice will not be hidden less than the 3-dot icon and will be seen on the toolbar as an exclamation mark.
An “IMPORTANT!” header will be added to the message, and the remaining-hand border will flip red.
Type your information as typical and write-up it. It will demonstrate up in the channel with an exclamation mark on the appropriate-hand-facet.
Your teammates will see a purple exclamation mark following to the channel, indicating that another person has posted an critical concept.
How to Mark Chat Messages as Essential or Urgent
Marking a concept as Vital or Urgent in a chat is even simpler than it is in a channel. Click on the “Set Shipping and delivery Options” solution beneath a new message and then opt for “Standard,” “Important,” or “Urgent.”
An “URGENT!” header will be additional to the information, and a pink banner will appear at the top rated of the window.
Kind your concept and mail it as ordinary. It will present up in the chat with a bell on the right-hand-aspect.
The man or woman you sent the concept to will see a crimson bell future to the chat, indicating that you’ve despatched them an Urgent concept.
An Significant concept works the very same way as it does for a channel concept marked as “Important.” An Urgent concept is identical, but with 1 substantial big difference: the recipient will get an warn information each individual 2 minutes for 20 minutes right until they read the concept.
For this reason, use “Urgent” with caution as people today don’t commonly appreciate getting an “Urgent” notification for some thing which is not in fact time-delicate.
If you are making use of Microsoft Groups as a visitor, you will not be equipped to mark a message as Urgent. This solution is only offered for entrepreneurs and customers of a team.