How to Color-Code Outlook Calendar Events Using Categories

Reading through necessitates you to expend cognitive vitality, and your Microsoft Outlook calendar is no exception. Nonetheless, if you shade-code your calendar occasions, you can additional very easily differentiate involving them at a glance, and save yourself some time and electricity.

Calendars are indispensable memory aides, but looking at them can be a chore. Including shades to your situations makes it less difficult to decide on out associated calendar items and recognize what they are, without the need of possessing to read through just about every word.

By default, all Outlook events are the same coloration.

Having said that, you can use categories to tag your activities and show these in the very same class with the identical coloration.

Then, even without studying the title of just about every entry, you are going to quickly know which situations belong to which class.

We have protected how to use Outlook types before, but here’s a fast recap. They are mainly like labels or tags you can apply to e-mails, tasks, and events. Every single category has a title and a colour, making it possible for you to kind, filter, or search for goods in Outlook centered on that classification.

When you click a calendar celebration in Outlook, the “Categorize” alternative will be obvious in the “Appointment/Meeting” section of the ribbon. Click “Categorize” to select a person of the categories you’ve produced.

If you want to increase or edit an current class, click on “All Classes.”

In the image below, you can see the groups we established up for our calendar, which includes their keyboard shortcuts.

To utilize a category, pick out a calendar celebration. Then, both click “Categorize” and pick out a category or use its keyboard shortcut to utilize it.

This can get time-consuming if you have a lot of calendar activities, but fortuitously, there is a shortcut. Outlook lets you to decide on several situations and utilize a class to all of them at the same time.

To do this, press Ctrl (or Cmd on a Mac), and then decide on all of the gatherings to which you want to apply a certain classification. Then, the identical as higher than, either click on “Categorize” and select a category or use its keyboard shortcut to apply it to your chosen situations.

The moment you have included groups to all your gatherings, your calendar will be much simpler to examine.

As a bonus, if you categorize emails and tasks, as properly, the colours will sync with your activities so you can discover appropriate things even a lot quicker. This is great for when you need to prep for your subsequent meeting!

Similar: Starter: How to Develop, Control, and Assign Categories in Outlook 2013